Grants/Contract Manager

Job Title: Grants/Contract Manager
Posted: Feb 17, 2021
Type: Full-time

Job Description

This position is responsible for the oversight of all contracts’ reporting requirements, expansion of funding sources, and Supervision of the Prevention Department. The employee in this position will be a detail-oriented team contributor with strong enthusiasm and a passion for learning who is able to excel with minimal supervision.  In addition to possessing excellent verbal and written communication skills, the employee should have excellent listening comprehension, including the ability to understand complex written and verbal instruction.  This employee will work directly under the Executive Director.  Clearly understanding the agency mission, goals, and direction as set by the Board of Directors is essential.  Developing a clear understanding of the agency philosophy and the directions of the Executive Director and supporting his/her direction is required.  The employee must function well in a sometimes intense environment where critical management decisions are made on an ongoing basis and be able to interact in this intense environment in a courteous and professional manner with tact and poise.  The employee will need to perform a variety of important sometimes urgent, confidential and complex tasks with constantly changing priorities. The employer reserves the right to change or reassign job duties or combine positions.

Primary duties:

  • Establish internal record keeping and reporting procedures in support of the all contract reporting requirements.
  • Design, prepare, and distribute data collection forms.
  • Review and edit forms for legibility, completeness, and accuracy.
  • Making any necessary corrections to form information.
  • Assure the entering of appropriate codes.
  • Enter and/or assure the proper entry of data from data collection forms.
  • Assure reporting to all funding sources by given deadlines.
  • Assist in compilation of data pertinent to grant proposals
  • Assist in preparing materials for Quarterly Reports as well as RFPs and RFAs.
  • Serve as the Coordinator when writing reports and updates.
  • Research and write for new grants/contract that fit with the Mission and Vision of the Agency.

Program and staff liaison duties:

  • Train all staff members in the proper completion of the reporting tools.
  • Instruct staff members as necessary about promptness, completeness and accuracy of their reports & forms.
  • Act as liaison between state reporting personnel and program staff members.
  • Guarantee that all case records at the Program are kept confidential.
  • Participate in the total Quality Improvement program plan as outlined in the plan and as directed by the Executive Director.
  • Review and critique grant proposals completed by staff
Supervisory -
  • Directly supervises and supports Prevention Supervisor.
  • Participates in interviewing, hiring, and training employees.
  • Assists Prevention Supervisor in appraising Prevention Specialists’ performance.
  • Rewards and disciplines employees.
  • Addresses complaints and resolves problems.
  • Maintains documentation regarding any personnel problems with direct report staff and communicates these problems promptly to the Executive Director.
  • Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws.

Other skills and abilities:

  • Must be familiar with a variety of grant and contract reporting requirements.
  • Must be a person who pays close attention to detail and be proficient at data-entry.

Skills & Experience

Education and/or experience:

Bachelor’s Degree required in field that enhances skills required for successful completion of duties above and a minimum of two years close work related experience preferred. 
Job knowledge:
  • Knowledge of 42CFR and how it applies to Community & Family Resources.
  • Knowledge of HIPAA rules and regulations.
  • Knowledge of relevant licensure and accreditation standards, including IDPH, DHS, and CARF
  • Familiar with grant and contract administration.
  • Familiar with local resources.
  • Proficiency in computer operation, including Word and Excel
Language ability:
  • Ability to communicate effectively, regularly, and fluently in English; bilingual (English/Spanish) abilities are preferred but not required.
  • Ability to move between agency buildings, from office to office, to enable conferring with other staff members,
  • Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals,
  • Ability to write routine reports and correspondence, and
  • Ability to speak effectively before groups of clients or agency employees.
Other skills and abilities:
  • Ability to establish good working relationships with clients and staff.
  • Ability to analyze problems presented, to bring agency/community resources to bear within policies and regulations, and to develop and implement effective courses of action.
  • Ability to prepare clear and concise case records and to keep other relevant records.
  • Ability to prepare regular and special written and oral reports.
  • Ability for public speaking.
  • Ability to manage multiple tasks at the same time.
  • Develop, implement, and evaluate Quality Assurance practices within the department.

Additional Information

Posted: Feb 17, 2021
Education: Bachelor's Degree
Schedule: Day Shift
Type: Full-time